At Foundation Source, we believe that a well-supported team is the foundation of our success. As our Benefits Manager, you will play a vital role in ensuring our employees have access to reliable, compliant, and thoughtfully designed benefits programs. This position offers the opportunity to apply your expertise in a structured, mission-driven environment where accuracy, consistency, and care truly matter.

You will be joining a close-knit, collaborative People & Talent team of four, becoming our fifth team member. You’ll report directly to the SVP of People & Talent, working closely with cross-functional partners to deliver a seamless and supportive benefits experience for all employees.

In this role, you’ll be responsible for managing the end-to-end administration of our benefits programs—including enrollment, compliance reporting, employee leave coordination, system integrations, and due diligence during mergers and acquisitions. We’re looking for a steady, detail-oriented professional who enjoys optimizing processes, solving problems, and helping others thrive through thoughtful program design and delivery.

Key Responsibilities:

Benefits Administration & Vendor Management (40%)

• Administer a comprehensive suite of employee benefits programs, including medical, dental, vision, HSA, HRA, FSA, COBRA, 401(k), and life/disability insurance, ensuring accuracy and consistency across all offerings.
• Serve as the primary liaison for benefits vendors, brokers, and third-party administrators, building reliable, service-oriented relationships to support employee needs.
• Manage and monitor benefit file feeds, proactively addressing changes, updates, discrepancies, and errors in collaboration with vendors and the FS HRIS provider.
• Reconcile and review monthly benefits invoices to ensure accurate billing and timely payments; maintain alignment between payroll deductions and enrollment data.
• Partner closely with Payroll to ensure benefits data is accurately reflected in employee pay, maintaining a seamless experience for all team members.

Leave of Absence & Compliance (30%)

• Manage the full lifecycle of employee leaves, including FMLA, PFL, STD, LTD, and other state-mandated programs, with a focus on clear communication and compassionate support.
• Serve as a trusted resource for employees navigating leave, guiding them through eligibility, documentation, timelines, and return-to-work procedures.
• Partner with the HR Director to ensure leave policies and practices are compliant, consistent, and employee-centered.
• Ensure adherence to federal, state, and local benefits regulations (e.g., ACA, COBRA, ERISA, W-2/ACA reporting), maintaining documentation and reporting in accordance with all applicable laws.
• Maintain and distribute required notices and disclosures, keeping materials up to date and accessible to employees.

System Integration, Reporting & M&A Support (30%)

• Collaborate with HRIS and IT teams to maintain and continuously improve benefits workflows, file transfers, and systems integrations.
• Partner with the Payroll Manager to ensure smooth coordination between benefits administration and payroll processing.
• Lead the planning and execution of the annual open enrollment process, including employee communications, system testing, and vendor coordination.
• Support M&A activities by contributing to benefits-related due diligence, plan comparisons, and transition plans to ensure a smooth integration experience.
• Prepare and deliver accurate, timely benefits reports for Finance, auditors, and regulatory compliance, supporting business transparency and accountability.

• Minimum of 5 years of hands-on experience in benefits administration or total rewards, with a consistent track record of accuracy, consistency, and service excellence.
• Strong, working knowledge of U.S. benefits regulations and compliance requirements, including ACA, HIPAA, COBRA, ERISA, and FMLA, with a commitment to staying current and compliant.
• Proficiency in HRIS systems and benefits platforms (e.g., ADP, Paylocity, Rippling, Ease, Employee Navigator), with the ability to troubleshoot, audit, and optimize workflows.
• Analytical and detail-oriented mindset, with confidence using Excel for data auditing, reconciliation, and reporting to support informed, compliant decision-making.
• Excellent organizational and project management skills, with strong attention to detail and a follow-through mindset that ensures nothing falls through the cracks.
• Experience supporting benefits transitions during mergers and acquisitions is preferred; ability to handle complex plan comparisons and sensitive employee communications with care.
• CEBS or similar benefits certification is a plus and valued as a sign of professional dedication and subject matter expertise.

Job Requirements for Remote Work Environment:

• Dedicated Workspace: Must have a home office or workspace that is free of distractions and interruptions to ensure productivity and focus during work hours.
• Reliable Internet Connection: High-speed internet is required to support video conferencing, file sharing, and other work-related technology needs.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.